Facility Management Manager

Job Description

Key Responsibilities

• Oversee the day-to-day operation, maintenance, and management of company facilities, buildings, and properties.
  
• Develop and implement preventive and corrective maintenance plans for buildings, MEP systems, HVAC, electrical, plumbing, fire and life safety systems, and other facilities equipment.
  
• Conduct regular inspections of facilities and identify maintenance requirements, defects, safety risks, and areas requiring improvement.
  
• Coordinate with contractors, suppliers, consultants, and service providers for maintenance, repair, cleaning, security, pest control, landscaping, waste management, and other facility-related services.
  
• Monitor contractors and ensure that works are completed safely, on time, and according to agreed specifications and quality standards.
  
• Manage maintenance contracts, service agreements, warranties, and annual maintenance schedules.
  
• Obtain and evaluate quotations for facility-related works and services and make recommendations to management based on cost, quality, and scope of work.
  
• Monitor facility-related expenses and ensure that maintenance and operational costs remain within the approved budget.
  
• Maintain accurate records of maintenance activities, service reports, asset registers, warranties, contracts, inspections, and statutory certificates.
  
• Ensure all facilities comply with applicable UAE regulations, Civil Defence requirements, municipality requirements, health and safety standards, and other relevant authorities.
  
• Coordinate scheduled inspections, testing, certification, and renewal of facility-related permits and certificates.
  
• Respond promptly to emergency maintenance issues, breakdowns, and facility-related incidents.
  
• Establish and monitor preventive maintenance schedules to minimize equipment breakdowns and operational disruptions.
  
• Supervise facility technicians, maintenance personnel, and outsourced service providers.
  
• Allocate tasks, monitor performance, and ensure that maintenance teams follow proper procedures and safety practices.
  
• Coordinate facility requirements for offices, residential properties, schools, nurseries, and other company locations as required.
  
• Liaise with tenants, employees, school/nursery management, property teams, and other stakeholders regarding facility-related concerns.
  
• Review utility consumption and identify opportunities to improve energy and operational efficiency.
  
• Assist management with facility improvement, renovation, fit-out, refurbishment, and expansion projects.
  
• Review technical scopes of work and ensure contractors deliver according to approved requirements.
  
• Maintain proper documentation and reporting on facility performance, maintenance activities, outstanding issues, and completed works.
  
• Prepare regular facility management reports for senior management, including maintenance status, major issues, expenses, contractor performance, and planned works.
  
• Ensure all facility activities are carried out in accordance with company policies and health and safety procedures.
  
• Perform other facilities and operational duties as assigned by management.
  

Requirements