Project Secretary (Rail project)

Job Description

Project Secretary
Location: UAE
Industry: Rail / Metro / Underground Construction / Infrastructure

We are looking for an experienced Secretary to support project and site teams within a Rail, metro or major infrastructure construction environment.

Key Responsibilities

• Provide day-to-day administrative and secretarial support to project management and site teams.
  
• Manage correspondence, emails, meeting schedules, minutes and follow-up actions.
  
• Prepare letters, reports, presentations, trackers and project documentation.
  
• Maintain proper filing, document control and confidential records.
  
• Coordinate meetings with internal teams, consultants, subcontractors and clients.
  
• Support manpower records, attendance, leave documentation and site administration.
  
• Assist with travel arrangements, visitor coordination and general office requirements.
  
• Ensure timely communication and smooth coordination between site and head office teams.
  

Requirements

• Diploma/Bachelor’s degree in Business Administration or related field.
  
• Minimum 3–5 years of experience in a secretarial or administrative role.
  
• Experience in construction, tunneling, TBM, infrastructure or engineering projects is strongly preferred.
  
• Strong MS Office skills, particularly Word, Excel, PowerPoint and Outlook.
  
• Good communication, coordination and document-management skills.
  
• Ability to work in a fast-paced project/site environment.
  
• UAE/GCC experience preferred.
  

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