Admin Assistant Cum HR -Al Ain [Arabic Female Only]

Job Description

"URGENT HIRING"

Admin Assistant/Personal Assistant to the General Manager

• Industry: Automotive / Automobile
  
• Job Location: Al Ain, UAE
  
• Employment Type: Full-Time
  
• Monthly Salary: AED 3,500 – 4,500
  
• Experience Required: 1–2 Years in Administration, HR Support and AI Tools
  
• Reporting To: CEO / General Manager
  
• Preferred Location: Candidates currently residing in the UAE
  
• Relocation: Must be willing to relocate to Al Ain
  

Job Summary

REAP HR & Recruitment Consultancy is hiring a professional, organized and proactive Admin Assistant for an automotive company based in Al Ain, UAE.

The successful candidate will provide administrative, HR and executive office support to the CEO / General Manager, ensuring smooth daily operations, effective communication, accurate documentation and timely coordination of business activities.

The ideal candidate should have practical experience in office administration, HR documentation (including preparing and issuing offer letters), senior management support and using AI tools for administrative tasks.

The role requires strong organizational skills, fluency in Arabic, good English communication skills, confidentiality and the ability to manage multiple responsibilities independently.

Key Responsibilities:

A. General Administration

• Manage daily administrative activities and support smooth office operations.
  
• Handle incoming and outgoing emails, telephone calls and official correspondence.
  
• Prepare letters, reports, presentations and other administrative documents.
  
• Maintain accurate electronic and physical filing systems.
  
• Coordinate with internal departments to ensure timely completion of assigned tasks.
  
• Organize office records, documentation and administrative schedules.
  
• Assist with day-to-day operational and office coordination requirements.
  

B. CEO / General Manager Support

• Provide administrative assistance to the CEO / General Manager.
  
• Manage appointments, calendars, schedules and meeting arrangements.
  
• Coordinate internal and external meetings.
  
• Prepare meeting agendas, record minutes and follow up on action items.
  
• Communicate with senior management, employees, clients and external stakeholders.
  
• Monitor instructions and assignments issued by management.
  
• Handle confidential information with professionalism and discretion.
  

C. HR Administration & Documentation

• Assist with employee documentation and general HR administrative tasks.
  
• Prepare and issue employment offer letters based on management-approved terms.
  
• Support employment contract preparation and HR correspondence.
  
• Maintain employee records and personnel files.
  
• Coordinate interview schedules and recruitment-related communication.
  
• Assist with employee onboarding and joining documentation.
  
• Follow up on employee documentation and administrative requests.
  
• Ensure confidentiality of employee information.
  

D. AI Tools & Digital Administration

• Use AI tools to support daily administrative and documentation tasks.
  
• Draft professional emails, letters and reports using AI-assisted workflows.
  
• Use AI tools to summarize information, prepare presentations and organize tasks.
  
• Improve administrative productivity through digital tools and automation.
  
• Review AI-generated documents for accuracy and professionalism.
  
• Maintain confidentiality when handling company information through digital platforms.
  

E. Meetings, Travel & Coordination

• Organize business meetings and coordinate appointments.
  
• Arrange domestic and international travel when required.
  
• Coordinate flight bookings, hotel reservations and travel itineraries.
  
• Welcome visitors and assist with professional hospitality arrangements.
  
• Follow up with departments regarding management instructions and pending tasks.
  
  

Requirements

Mandatory Professional Requirements:

• Minimum 1–2 years of relevant administrative experience.
  
• Minimum 1–2 years of HR administrative experience, including employment offer letter preparation.
  
• Minimum 1–2 years of practical experience using AI tools for office or administrative work.
  
• Previous experience supporting senior management, a CEO or General Manager.
  
• Fluent Arabic communication skills, both written and spoken.
  
• Good written and spoken English.
  
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  
• Excellent email drafting, document preparation and record management skills.
  
• Strong organizational, multitasking and time-management abilities.
  
• Ability to work independently and handle confidential information.
  
• Must be willing to work in or relocate to Al Ain, UAE.
  

Educational Qualifications:

• Bachelor's degree in Business Administration, Human Resources, Executive Secretarial Studies or a related field.
  
• Relevant administrative or HR certifications are an advantage.
  
• Preferred Candidate Profile
  
• Arabic-speaking female candidates, as specified in the client's recruitment brief.
  
• Candidates currently residing in the UAE are highly preferred.
  

Technical Skills:

• Microsoft Office: Word, Excel, PowerPoint and Outlook.
  
• Professional email and correspondence management.
  
• HR documentation and employment offer letter preparation.
  
• Digital filing and employee record management.
  
• AI tools such as ChatGPT or similar platforms.
  
• AI-assisted report writing, document drafting and administrative planning.
  
• Calendar management and meeting coordination.
  

Professional Competencies:

• Excellent communication and interpersonal skills.
  
• Strong attention to detail and accuracy.
  
• High level of confidentiality, integrity and professionalism.
  
• Excellent organizational and multitasking abilities.
  
• Professional workplace appearance and etiquette.
  
• Ability to prioritize tasks and work under pressure.
  
• Proactive attitude and problem-solving skills.
  
• Reliability and ability to work independently.
  

Benefits

Salary & Benefits

• Monthly Salary: AED 3,500 – 4,500, depending on experience and suitability.
  
• Additional Benefits: Will be discussed during the interview.
  

Candidate Submission Requirements

Interested candidates should submit:

• Updated CV highlighting administration and HR experience.
  
• Details of previous experience supporting senior management.
  
• Experience preparing and issuing employment offer letters.
  
• Details of AI tools used in previous administrative roles.
  
• Current location and willingness to relocate to Al Ain.
  
• Current and expected salary.
  
• Notice period and earliest joining date.
  

How to Apply

WhatsApp: +971 50 121 3246

Email: hello@reaphr.com

Website: https://reaphr.com

Application Subject: Admin Assistant – Al Ain

REAP HR & Recruitment Consultancy

Nationality Preference:

• The client has expressed a preference for candidates from Sudan, Jordan, Syria, Algeria, Morocco, Qatar, Kuwait, Bahrain and Saudi Arabia.
  

Demographic preferences are subject to applicable employment and recruitment advertising requirements.

Requirements
# JOB DESCRIPTION ## Admin Assistant **Industry:** Automotive / Automobile **Job Location:** Al Ain, UAE **Employment Type:** Full-Time **Monthly Salary:** AED 3,500 – 4,500 **Experience Required:** 1–2 Years in Administration, HR Support and AI Tools **Reporting To:** CEO / General Manager **Preferred Location:** Candidates currently residing in the UAE **Relocation:** Must be willing to relocate to Al Ain ### 1. Job Summary REAP HR & Recruitment Consultancy is hiring a professional, organized and proactive **Admin Assistant** for an automotive company based in Al Ain, UAE. The successful candidate will provide administrative, HR and executive office support to the CEO / General Manager, ensuring smooth daily operations, effective communication, accurate documentation and timely coordination of business activities. The ideal candidate should have practical experience in **office administration, HR documentation (including preparing and issuing offer letters), senior management support and using AI tools for administrative tasks**. The role requires strong organizational skills, fluency in Arabic, good English communication skills, confidentiality and the ability to manage multiple responsibilities independently. ### 2. Key Responsibilities **A. General Administration** - Manage daily administrative activities and support smooth office operations. - Handle incoming and outgoing emails, telephone calls and official correspondence. - Prepare letters, reports, presentations and other administrative documents. - Maintain accurate electronic and physical filing systems. - Coordinate with internal departments to ensure timely completion of assigned tasks. - Organize office records, documentation and administrative schedules. - Assist with day-to-day operational and office coordination requirements. **B. CEO / General Manager Support** - Provide administrative assistance to the CEO / General Manager. - Manage appointments, calendars, schedules and meeting arrangements. - Coordinate internal and external meetings. - Prepare meeting agendas, record minutes and follow up on action items. - Communicate with senior management, employees, clients and external stakeholders. - Monitor instructions and assignments issued by management. - Handle confidential information with professionalism and discretion. **C. HR Administration & Documentation** - Assist with employee documentation and general HR administrative tasks. - **Prepare and issue employment offer letters** based on management-approved terms. - Support employment contract preparation and HR correspondence. - Maintain employee records and personnel files. - Coordinate interview schedules and recruitment-related communication. - Assist with employee onboarding and joining documentation. - Follow up on employee documentation and administrative requests. - Ensure confidentiality of employee information. **D. AI Tools & Digital Administration** - Use AI tools to support daily administrative and documentation tasks. - Draft professional emails, letters and reports using AI-assisted workflows. - Use AI tools to summarize information, prepare presentations and organize tasks. - Improve administrative productivity through digital tools and automation. - Review AI-generated documents for accuracy and professionalism. - Maintain confidentiality when handling company information through digital platforms. **E. Meetings, Travel & Coordination** - Organize business meetings and coordinate appointments. - Arrange domestic and international travel when required. - Coordinate flight bookings, hotel reservations and travel itineraries. - Welcome visitors and assist with professional hospitality arrangements. - Follow up with departments regarding management instructions and pending tasks. ### 3. Requirements & Qualifications **Mandatory Professional Requirements** - Minimum **1–2 years of relevant administrative experience**. - Minimum **1–2 years of HR administrative experience**, including employment offer letter preparation. - Minimum **1–2 years of practical experience using AI tools** for office or administrative work. - Previous experience supporting senior management, a CEO or General Manager. - Fluent Arabic communication skills, both written and spoken. - Good written and spoken English. - Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook. - Excellent email drafting, document preparation and record management skills. - Strong organizational, multitasking and time-management abilities. - Ability to work independently and handle confidential information. - Must be willing to work in or relocate to Al Ain, UAE. **Educational Qualifications** - Bachelor's degree in Business Administration, Human Resources, Executive Secretarial Studies or a related field. - Relevant administrative or HR certifications are an advantage. **Preferred Candidate Profile** - Arabic-speaking female candidates, as specified in the client's recruitment br