Proposal Coordinator

Description

Proposal Coordinator

UAE, Abu Dhabi.

Parsons is seeking a talented Proposal Coordinator to join our EMEA Bid Studio team! In this role, you will have the opportunity to collaborate with a high-performing and dynamic team, contributing to the preparation of proposals for a range of exciting opportunities.

What You'll Be Doing :

Review RFQ / RFP documents and support the development of compliance matrices, capturing all submission requirements, deliverables, and response responsibilities.

Support the preparation of proposal kickoff meeting materials, including agendas, schedules, compliance summaries, and responsibility matrices.

Prepare and maintain proposal boilerplate information, including standard sections, templates, resumes, and project descriptions, in line with solicitation requirements.

Coordinate with subject matter experts (SMEs), discipline leads, and functional teams to assign section ownership and collect required technical and non-technical inputs.

Track receipt of inputs from SMEs and section owners, follow up on outstanding items, and support schedule adherence.

Format documents, perform desktop publishing, and complete word processing in accordance with proposal templates and branding requirements.

Proofread and edit technical and non-technical content to ensure accuracy, consistency, and quality.

Tailor written content to meet customer and solicitation requirements.

Support coordination with subconsultants to collect documentation, forms, and required information.

Coordinate with internal departments, including Contracts, Legal, Finance, and Corporate, to gather required inputs and approvals.

Prepare first drafts of solicitation-required forms and administrative documentation.

Review proposal drafts for compliance and quality, flagging gaps or issues to the Proposal Manager.

Support print production activities, including schedules and resource planning, to ensure timely delivery of proposal documents.

Prepare pre-qualification packages and support proposal closeout activities, including archiving and repository updates.

Research and analyze information from multiple sources, including SMEs and previous proposals.

Utilize AI-enabled tools to support document formatting, compliance tracking, proofreading, and content structuring, under the guidance of proposal leadership.

Perform other responsibilities associated with this position as may be appropriate.

Provide direct support to the Proposal Manager to ensure smooth coordination, compliance, and timely delivery of proposal submissions.

What Required Skills You'll Bring :

Bachelor's Degree in Engineering or equivalent

5+ years of related work experience in proposal coordination or a similar role.

Strong organizational, planning, and time-management skills.

Effective verbal and written communication skills.

Ability to multi-task, maintain attention to detail, and work under strict deadlines.

Familiarity with Microsoft Office Suite, and SharePoint. Adobe Creative Suite is added benefit.

Working knowledge of AI-assisted tools to improve efficiency, accuracy, and consistency in document preparation and review.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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