Admin

About the Role

We are seeking a highly organized and proactive professional to support administrative operations, sales coordination, and document control functions within a furniture manufacturing and trading environment. This role plays a key part in ensuring smooth office operations, accurate documentation, and effective support to the sales and project teams.

Key Responsibilities

Administrative Support

Manage daily administrative tasks, office coordination, and correspondence.

Maintain organized filing systems for physical and digital records.

Coordinate meetings, schedules, and internal communications.

Sales Support & Coordination

Assist the sales team with quotations, proposals, and order processing.

Coordinate with internal departments to ensure timely execution of sales orders.

Maintain customer records, inquiries, and follow-ups.

Document Control & Management

Prepare, review, and manage project and sales documentation.

Ensure proper version control, accuracy, and timely distribution of documents.

Maintain records related to contracts, invoices, delivery notes, and approvals.

Reporting & Data Management

Update and maintain sales and administrative reports.

Track order status, documentation progress, and key operational data.

Ensure data accuracy and compliance with internal procedures.

Coordination & Communication

Liaise with clients, suppliers, and internal teams for document and information flow.

Support project and operations teams with documentation requirements.

Respond to queries and provide timely administrative support.

Compliance & Process Adherence

Ensure documentation complies with company policies and industry standards.

Support audits and internal reviews by providing accurate records.

Contribute to continuous improvement of administrative and document control processes.

Qualifications & Experience

Bachelors degree or diploma in Business Administration or a related field.

2–5 years of experience in administration, sales support, or document control roles.

Experience in manufacturing or trading environments is an advantage.

Proficiency in MS Office and document management systems.

Strong organizational, multitasking, and time-management skills.

Excellent communication and coordination abilities.

Key Competencies & Behaviours

Highly organized and detail-oriented

Strong coordination and follow-up skills

Proactive and solution-focused mindset

Ability to manage multiple tasks efficiently

Professional communication and interpersonal skills

Commitment to accuracy and compliance

What We Offer

Competitive compensation and benefits

Exposure to sales, projects, and operational functions

Structured and collaborative work environment

Opportunity to develop administrative and commercial skills

Long-term career growth opportunities