Travel Coordinator

We are seeking an organizedand detail‑oriented Travel Coordinator to manage and execute all travel‑related

arrangements for staff, artists, VIP guests, and event partners. The role

ensures seamless travel logistics, cost‑effective bookings, and exceptional

service standards aligned with the organization’s operational and cultural

requirements. The ideal candidate will have strong communication skills,

experience in managing multi‑destination itineraries, and the ability to thrive

in a fast‑paced, event‑driven environment.

Key Responsibilities

• Arrange domestic and

international travel, including flights, hotels, ground transportation, visas,

permits, and travel insurance.

travel itineraries, ensuring accuracy and timely updates.

logistics for visiting artists, dignitaries, and VIPs during events and

programs.

efficiently.

agencies, airlines, hotels, and transport providers to secure competitive rates

and preferred arrangements.

relationships with internal departments, particularly Events, Operations, and

HR.

contracts, and service agreements where applicable.

meet visa, passport, and entry requirements for relevant destinations.

digital and physical records of all travel arrangements and approvals.

bookings comply with company policies and budget guidelines.

and reconcile invoices with Finance.

budgets and provide regular reporting on costs and utilization.

reimbursements promptly and accurately.