Senior Officer, Contracts(GS)

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Business Support & Commercial

Senior Officer, Contracts(GS)

Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Company’s standards, policies and procedures.

Job Specific Accountabilities (Part 1)

Contracts Administration Services :

• Handle all the Tendering activities, starting from the Expression of Interest till distribution of the Agreement, for all works and services related to Company contracts.
• Maintain scheduling of Tendering process, follow-up with Contracts Engineers and End Users on the status of contracts handled by the concerned Section and clarify related queries to maintain continuation of services.
• Update and maintain standard forms of communication, Tender Document, Tender Board Submissions. Coordinate, compile and prepare Tender Documents as per User requirements, and handle necessary formalities and preparations based on Company procedure related to Tender Invitation.
• Coordinate and make necessary arrangements for third-party site visits, including the Letter of Assistance, in coordination with the Bidders and end-user. Assist in solving system-based problems faced by bidders during online bid submission.
• Arrange Technical Bid Opening Session and forward the Technical Bids for review.
• Arrange Commercial bid opening and prepare price comparison of bids submitted by the bidders.
• Arrange for Agreement signature and carry out distribution formalities including, Agreement document preparation, forwarding the document for user’s review & initialling, sending the Agreement to Contractor’s signature and follow-up, Management signature, and final distribution of the Agreement document after both parties' signatures.
• Follow-up and communicate with Finance, Insurance, and Contractors regarding bank guarantees and insurance documents submissions.
• Liaise with users and bidders to upload the documents in the appropriate systems, and report any required IT technical issues to IT.
• Run various computer-based reports to advise on the status of pending activities with Contractors and End Users related to submission of offers, evaluations, and clarifications.
• Maintain Tender status in the system to ensure proper and up-to-date reports for Management.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Supervision :

Budgets :

Policies, Systems, Processes & Procedures :

Performance Management :

Innovation and Continuous Improvement :

Health, Safety, Environment (HSE) and Sustainability :

Reports :

Generic Accountabilities (continue)

Internal Communications & Working Relationships

Contact with line Manager / peers and other employees within the company / Group as required

External Communications & Working Relationships

Contact with external parties including consultants, third-party service providers, and government agencies as required

Bachelor’s degree in Administration.

Revenues / Budget : As per approved financial budget

Direct Reports : As per organization chart

Indirect Reports : As per organization chart

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Job Family / Sub Job Family : Commercial / Contracts

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