Receptionist/Admin

The Role:

You will be responsible for :

• Welcoming, assisting and directing clients and other guests of the organisation.
• Answering all incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
• Assisting in organising meetings and conference calls.
• Receiving mail and arranging dispatch.
• Ensuring the cleanliness / tidiness of the reception area and meeting rooms.
• Providing ad hoc administrative support to the team as required.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Documenting all financial transactions and monitoring company accounts.
• Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
• Administering leave records, medical and insurance claims.

Ideal Profile:

• You have at least 1 year experience within a Admin Assistant or Receptionist role, ideally within the Healthcare & Lifesciences industry.
• You are organised and have good interpersonal skills.
• You ideally have prior accounting experience.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are service-oriented with excellent interpersonal skills.
• You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
• You are a strong team player who can manage multiple stakeholders
• You are highly goal driven and work well in fast paced environments
• You are a strong networker & relationship builder

What's on Offer?

• Opportunity to make a positive impact