Executive Assistant

The Executive Assistant will play a pivotal role in ensuring the smooth operation of our office and facilitating effective communication between various departments. This position requires exceptional administrative skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

Manage executive calendars by scheduling appointments, meetings, and travel arrangements.

Prepare agendas for meetings and take detailed minutes to ensure accurate records.

Coordinate logistics for internal and external events, including conferences and client meetings.

Draft, review, and send communications on behalf of executives.

Conduct research and compile data for reports or presentations as needed.

Maintain filing systems (both electronic and paper) for easy retrieval of documents.

Assist in project management tasks by tracking deadlines and deliverables.

Liaise with other departments to facilitate information flow within the organization.

Handle confidential information with integrity and professionalism.

Perform other administrative duties as assigned by executives.

Qualifications

Bachelor’s degree in Business Administration or a related field preferred.

Minimum of 5 years of experience as an Executive Assistant or in a similar role within a corporate environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.

Excellent verbal and written communication skills; ability to communicate effectively with all levels of staff and external partners.

Strong organizational skills with the ability to prioritize tasks effectively under pressure.

High level of attention to detail; accuracy is essential in all aspects of work.

Ability to maintain confidentiality regarding sensitive information.

Strong problem-solving skills; proactive approach to identifying issues before they arise.

Working Conditions

The Executive Assistant will work in a professional office environment. Standard working hours are Monday through Friday from 9 AM to 5 PM; however, flexibility may be required based on project needs. Occasional overtime may be necessary during peak periods or special projects.

Compensation & Benefits

Doveworth Limited offers a competitive salary package along with comprehensive benefits including health insurance, retirement plans, paid time off, professional development opportunities, and a supportive work environment that values innovation and teamwork.