Executive Assistant

Executive Assistant At Skala Media we thrive when our people thrive We re currently looking for an executive assistant to be a supportive force who empowers our senior leadership The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details This person should have experience working in an office environment performing administrative duties and providing support to managers Given the dynamic nature of the executive landscape we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of highlevel systems and operations Objectives of this role Support the CEO primarily and provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine internal processes that support highranking executives companywide and coordinate internal and external resources to expedite workflowsManage communication with employees by liaising with internal and external executives on various projects and tasksPlan and orchestrate work to ensure that senior executives priorities are met organizational goals are achieved and best practices are upheld Responsibilities Manage professional and personal scheduling for Founder including agendas mail email phone calls client management and other company logisticsCoordinate complex scheduling and calendar management as well as content and flow of information to senior executivesManage senior executives travel logistics and activities including accommodations transportation and mealsProvide administrative and office support such as typing dictation spreadsheet creation faxing and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materialsOrganize team communications and plan events both internal and offsite