Executive - AdminApparel Group • United Arab Emirates
Executive - Admin
Apparel Group • United Arab Emirates
منذ يوم 1
الوصف الوظيفيManage office supplies inventory, including procurement, vendor coordination, and cost optimization. Monitor stock levels and reorder supplies to avoid shortages while ensuring budget adherence. Coordinate with department heads to gather requirements and support efficient space allocation and utilization. Assist in planning and executing office layout changes, relocations, and optimization projects. Manage administrative duties such as organizing internal meetings, handling official correspondence, maintaining reports, and updating records. Assist in the preparation and monitoring of the Admin Department budget and operational expenses. Review monthly administration cost reports, flag discrepancies and coordinate with the accounts payable team for necessary adjustments. Monitor ongoing expenses and identify opportunities to improve cost efficiency. Maintain a tracking system for tenancy contract renewals, . Box renewals, utility payments, and office-related bill settlements. Ensure all renewals and payments are processed on time to avoid service disruptions. Conduct routine checks to assess cleaning requirements across all stores, ensuring cleanliness standards are consistently met. Coordinate and schedule deep cleaning activities periodically for all store locations. Arrange pest control services in a timely manner to maintain hygienic store environments. Ensure availability and regular replenishment of water supplies and dispensers in each store. Monitor and maintain the readiness of first aid boxes, including regular restocking and compliance with health and safety guidelines. Coordinate and oversee the setup of DEWA (Dubai Electricity & Water Authority) and TAQA connections for all new store openings across the UAE. Liaise with utility providers and internal teams to ensure timely and accurate activation of services for new locations. Manage disconnection and clearance procedures for electricity and water services during store closures. Ensure all utility-related documentation, payments, and compliance requirements are completed efficiently for both new and closing stores. Manage the process of obtaining No Objection Certificates (NOCs) required for trade license renewal of the head office. Coordinate with relevant authorities and building management to secure necessary approvals and documentation. Ensure timely submission of NOC to the legal team to support the trade license renewal process. Maintain records of NOC issuances and monitor renewal timelines to ensure compliance with regulatory requirements. Excellent organizational and multitasking skills, with the ability to prioritize tasks, work independently and meet deadlines in a fast-paced environment. Knowledge of health and safety regulations and compliance requirements.
Responsibility :
Office Operations & Maintenance
- Support the daily operations of office facilities including maintenance of equipment, furniture, utilities, and general office upkeep.
- Ensure that safety protocols and hygiene standards are consistently followed across all offices.
Supplies & Procurement
Facility & Space Coordination
Administrative Support
Cost Control & Reporting
Contract & Compliance Management
Store Maintenance & Hygiene Management
Utility Management for Store Operations (UAE Territory)
Trade License & NOC Management
Desired Experience :
إنشاء تنبيه وظيفي لهذا البحث
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