Event coordinator وظائف في United Arab Emirates

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Event coordinator • United Arab Emirates

آخر تحديث: منذ يوم واحد

Senior Freelance Event Production Coordinator, Documentation and Systems

TaitAl Sufouh, Dubai, AE

Senior Officer - Event Management - RAK

كليات التقنية العليا - الإماراتAbu Dhabi, AE

The Senior Officer – Event Management is responsible for supporting with the organisation and execution of major HCT events, searching for potential speakers, caterers and venues.He/she also is res...أظهر المزيد

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XAD TechnologiesAbu Dhabi, United Arab Emirates

Quick Apply

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PenspenAbu Dhabi, UAE

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RightangledSilicon Oasis, DU, AE

Quick Apply

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Hyatt CorporationAbu Dhabi, AZ, AE

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Vinirma Consulting Private LimitedUnited Arab Emirates

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Black PearlAbu Dhabi, United Arab Emirates

We are seeking an organizedand detail‑oriented.VIP guests, and event partners.The role ensures seamless travel logistics, cost‑effective bookings, and exceptional service standards aligned with the...أظهر المزيد

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PALAZZO VERSACE DUBAIDubai, DU, AE

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talabatDubai, United Arab Emirates

Work closely with the communications team to coordinate the development and execution of communications strategy in the UAE.Compile coverage and event wrap-up reports .Liaise with third-party organ...أظهر المزيد

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EmiratespanelDubai, United Arab Emirates

Quick Apply

Assist the Purchasing Manager/Department in the day-to-day operations of the department guided by the purchasing policies and procedures to maintain smooth supply of raw materials and negotiates de...أظهر المزيد

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CNS Middle EastDubai, Dubai, United Arab Emirates

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Parsons CorporationDubai,AE

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Event Manager

Henley & Partners - The Firm of Global Citizens®Dubai, AE

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Joining Henley & Partners As the leading global citizenship and residency advisory firm, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship ...أظهر المزيد

TEACHER RECRUITMENT EVENT –, UAE

Seek TeachersSharjah

URGENT TEACHER RECRUITMENT EVENT – SHARJAH, UAE.We are organizing a Recruitment Fair for one of our esteemed clients – an American curriculum school based in Sharjah, UAE – happening this Sunday, J...أظهر المزيد

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QureosDubai, Dubai, AE

Supports the talent acquisition team in sourcing, screening, and coordinating interviews for open roles across the organization.Post job advertisements on relevant portals including Nafis, LinkedIn...أظهر المزيد

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Ultiwise Consultsharjah, DU, ae

We are seeking a motivated and organized Sales Coordinator to join our dynamic sales team.The Sales Coordinator will provide essential support to the sales team by managing schedules, coordinating ...أظهر المزيد

عرض العمل هذا غير متوفر في بلدك.

Senior Freelance Event Production Coordinator, Documentation and Systems

TaitAl Sufouh, Dubai, AE

منذ أكثر من 30 يومًا

الوصف الوظيفي

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose:
We are seeking great Senior Freelance Event Production Coordinators, Documentation and Systems for upcoming project work. The Senior Freelance Event Production Coordinator, Documentation and Systems is responsible for the systematic creation, ongoing management, and periodic distribution of project documentation in conjunction with the overall event strategy. This role ensures that all project records are accurate, up to date, properly stored, and easily available to relevant stakeholders upon request. This position will ensure all documents are created and presented to a high presentation standard for client/external uses. A key deliverable of this position is creating and maintaining the event across all departments and milestones; ensuring its accuracy and tracking all changes.

This role supports and reports to Event Management and may interface directly with TAIT and Event executives. Event Management operates as the Account Management department, which manages client and partner relationship as well as overseeing all other festival departments. Staff working in this department will be expected to work cross-functionally to collaborate and support each other on daily tasks and duties.

Role will require both advance, remote work and on ground presence in Riyadh, KSA for the months of November and December 2026.

Responsibilities:

Event Schedule:

Creation and maintenance of the Event Schedule using a live, online platform (Smartsheet, Airtable or similar). This includes maintaining the schedule for specific phases, projects, or departments (such as Build, Show and Load Out.)
Maintaining data for accuracy across all departments, ensuring close communication with relevant teams – including Partners / Suppliers as well as internal project departments
Maintaining the agreed criteria for Event Schedule items.
Pro-actively tracking and escalating any changes, shifts or slippage to the schedule to Event Management Team.
Maintaining Event Milestones in an externally facing format.

Document Creation:

Create and maintain project documents, including but not limited to: Process and Workflow documentation, project guides, project reports – for internal and external audiences, onboarding documentation and Internal & External Communication pieces as needed.
Project Templates for team use
Ensure all documents are created to a high presentation standard inclusive of brand guidelines.
As required, refine and present provided information in a clear, structured, and visually engaging format.

Project Master Deck:

Create and maintain a master client project deck for regular distribution, ensuring it is designed to a high presentation standard.
Work with Event and Department Coordinators to ensure this is accurate and continuously kept up to date to reflect the latest status and that it represents a "source of truth" of the overall project.

Project Reporting:

Lead the creation and management of project reporting such as weekly client project reports, milestone and deliverables tracking and status reports.
Support in the creation of required post event reports and documents.

Change Log:

Lead in the creation of Change Logs for select Project Fundamental Documents, including but not limited to: Site Plan Drawing(s), Staffing Grid, Schedule, RFP Tracker
Logs should include a high level of detail, tracking dates, contact information, and change rationale.

Document Control & Administration:

Set up and maintain document control systems in accordance with project procedures.
Register all incoming and outgoing project documents in central repository (Box). Confirm all documents are properly indexed, categorized, and searchable.
Maintain master document register and document status reports.
Manage document revisions, always ensuring correct version control and withdrawing superseded documents.
Oversee periodic and end of project reviews of department file systems to capture current relevant information and certify alignment with project filing systems and searchability for the client and/or other teams.

Document Distribution:

Distribute documents to internal teams, clients, and external stakeholders as per distribution lists and established cadence.
As documents are received, ensure they are distributed to relevant parties and teams.
Ensure timely issuance of documents in accordance with project schedules and cadences.

Project Support and Coordination:

Liaise with Event Management and project departments to coordinate document workflows.
Interface with suppliers and client to provide documentation as required.
Provide guidance and training to project staff on document control procedures and systems and provide support in locating and retrieving documents.
This role is fluid in nature and may vary by project phase based on needs.

Position Requirements:

Bachelor's degree and 2 years minimum of event experience or similar.
Past experience in the GCC area required, especially KSA, Dubai, Qatar, etc.
Have excellent interpersonal & communication skills, both verbal & written.

Fluent English is a requirement for this position. Arabic or Urdu proficiency preferred but not required.

Positive, “can do” attitude and approach to all tasks.
Exceptional attention to detail, maintaining high degree of accuracy and presentation
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint
Creatively focused, with a keen eye for presentation / document layout.
Experience using Monday.com, AirTable, Google docs, Smartsheet, or similar database and tracking software(or willing to learn).
Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.
Ensure that all work conforms to pre-established specifications & standards.
Take initiative, multi-task, and work positively in a fast-paced environment.
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.
Demonstrate a sense of urgency & act responsively.
Work independently as well as within a team environment.
Supremely organized, detail-oriented, and thorough.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.