Institutional Research Assistant

The Institutional Research Assistant provides essential administrative and operational support to the Office of Institutional Research. This role is designed to assist in the effective execution of institutional research and reporting functions, particularly those related to internal and external data submissions, documentation, stakeholder surveys, and performance monitoring. The role supports the University by ensuring the timely preparation, validation, and organisation of data and reports, enabling informed decision-making and compliance with regulatory requirements.

Main Tasks and Responsibilities :

Internal & External Reporting

• Assist in collecting, formatting, and validating institutional data from various academic and administrative departments.
• Support the preparation of standard reports, regulatory submissions, and ad-hoc data requests by compiling documentation and organising content.
• Help maintain reporting calendars, data dictionaries, and template files to support reporting cycles to KHDA, CAA, CHEDS, and other bodies.
• Coordinate internal workflows required for data verification and submission, including follow-ups and quality checks.
• Conduct preliminary desk research and assist in compiling environmental data and benchmarking information to support institutional reports.
• Support the preparation of simple data summaries, charts, and basic visualisations under the supervision of the Institutional Research Analyst.

Additional Responsibilities :

Requirements

Qualifications Required :

1. Education

Evidence : Copy of degree certificate and transcripts.

2. Professional Experience

Evidence : Employment records, work portfolio, academic projects.

3. Technical Skills

Evidence : Work samples and training certifications.

Evidence : Project reports, tool usage in academic or work settings.

Disposition :

1. Detail-Oriented and Responsible

Evidence : Examples of data analysis projects, references from previous roles, performance on assessment tasks.

2. Supportive and Collaborative

Evidence : Project feedback, Employer feedback.

3. Enthusiastic Learner

Evidence : Records of training & certification, references from previous roles.

Knowledge, Skills, and Experience :

1. Administrative and Reporting Coordination

Evidence : Evidence : Portfolio of reports, project summaries.

2. Data Collection and Survey Support

Evidence : Experience in compliance reporting, training certificates.

3. Confidentiality and Data Protection

Evidence : Interview discussion.

4. Communication and Presentation Support

Evidence : Previous report sample, performance on assessment tasks.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

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