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Document Controller

Document Controller

AdeccoDubai, Dubai, United Arab Emirates
منذ أكثر من 30 يومًا
الوصف الوظيفي

Overview

Adecco Middle East is inviting applications for a Document Controller for one of our prestigious clients based in Dubai, UAE.

The Document Controller will ensure that all documents are accurately recorded, stored, and accessible for the implementation partner to complete their data migration. The role requires attention to detail, strong organizational skills, and the ability to collaborate with various stakeholders to maintain efficiency and compliance of the document management system.

Responsibilities

  • Identify relevant project documents and determine the correct versions for upload.
  • Search for project documents in SharePoint, on USB drives, OpenText, or in hard copies.
  • Scan and upload hard copy documents to the required folder location.
  • Coordinate with external organisations (archiving service providers, building operators) to obtain documents for scanning when needed.
  • Identify large drawings and specifications requiring high-resolution scanning; liaise with specialist organisations to complete scanning and save outputs in the required location for migration.
  • Review metadata templates from the destination system and combine multiple source documents into a single document when metadata exists across systems or documents.
  • Provide mapping to associate supporting documents uploaded to the destination system with metadata-containing files input in the digital forms on the destination system.
  • Validate the accuracy of data and documents uploaded in Oracle Primavera Unifier after data migration completion.

Documents to be managed

  • Submissions from project contractors and consultants
  • Communications
  • Risks and issues
  • Site health and safety
  • Site reports (daily, progress, cost, window analysis, factual, etc.)
  • Notices for variation
  • Consultant's invoices
  • Contractor's payment applications & consultant's payment certificates

    • Document categories

  • Design documents (concept vision, concept design, schematic design, detailed design, tender documents)
  • Drawings
  • Specifications
  • Issues for Construction

    • Commercial documents

  • Contracts
  • BOQs
  • Payment applications
  • Variation order requests
  • Claims
  • DOA approvals
  • CAPEX approvals
  • Evaluation forms

    • Handover documents

  • Snagging and de-snagging documents
  • Taking Over Certificates
  • Building Completion Certificates
  • DLP / DNP documentation
  • Maintenance Certificates
  • Performance Certificates
  • As Built Drawings

    • Procurement documents

  • RFPs
  • Service / contract agreements
  • Technical evaluation
  • Commercial evaluation
  • Letters of Acceptance
  • Purchase Requisitions
  • Purchase Orders
  • BOQ offers of unsuccessful offers
  • Final Revised Tender Documents (of the selected vendor)

    • Planning documents

  • P6 baseline plans
  • Monthly progress reports

    • Key Working Relationships

    Internal : Projects, Commercial, Procurement, AMSS, Hospitality, RED, Finance

    Minimum Recruitment Requirements

    Qualifications :

  • Diploma in a related field; Bachelor’s degree preferred.

    • Knowledge :

  • Proficiency in document management software such as Oracle Primavera Unifier, SharePoint, Open Text, SAP, etc.
  • Familiarity with regulatory requirements and quality management systems.

    • Job Skills :

  • Strong organizational skills with meticulous attention to detail.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with multidisciplinary teams.
  • Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
  • Problem-solving skills and a proactive approach to resolving issues and improving processes.
  • Commitment to upholding confidentiality, integrity, and professionalism in handling sensitive information.

    • We are waiting to hear back from you. Please email your CV at

    Additional details

    Seniority level : Associate

    Employment type : Contract

    Job function : Administrative and Management

    Industries : Construction and Real Estate

    #J-18808-Ljbffr

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