Team Coordinator R&D

About this Position

The Administrative Coordinator is responsible for providing comprehensive administrative and organizational support to the Head of R&D and the wider R&D team. This role ensures the smooth day-to-day running of operations, facilitates effective communication between departments, and coordinates key activities such as office management, reporting, and team events. The position requires a highly organized individual with strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

What you´ll do

• Manage inventory, investment lists, and asset capitalization.
• Oversee office facilities and security, liaising with local authorities.
• Support SHE officer with safety measures, PPE, and first aid supplies.
• Act as Lifecycle Management (LCM) Coordinator for R&D.
• Organize and support R&D team events and workshops.
• Administer team SharePoint areas, mailing lists, and documentation.
• Prepare presentations, agendas, and briefing materials for the Head of R&D.
• Coordinate travel arrangements, visa documentation, and logistics.
• Handle incoming and outgoing correspondence with confidentiality.
• Serve as main liaison between Head of R&D, departments, and staff.
• Attend meetings, record minutes, and follow up on action points.
• Manage in / out shipments for lab and office requirements.
• Coordinate quarterly and annual reports with local and regional R&D teams.
• Raise purchase orders and manage office-related procurement.

What makes you a good fit

University degree in Business Management (or related field).

5–10 years of relevant work experience in administration, coordination, or office management.

Strong leadership and teamwork abilities, with a proven track record of motivating and guiding teams toward achieving common goals.

Excellent problem-solving skills, capable of analyzing complex situations and implementing effective solutions.

Goal-oriented mindset, setting ambitious targets, driving execution, and recognizing outstanding performance.

Effective time management skills to prioritize tasks and meet deadlines efficiently.

Proficient user of MS Office applications (Word, Excel, PowerPoint, Outlook) to support daily operations and reporting.

Excellent command of the English language, both written and verbal, ensuring clear and professional communication. Arabic and Frech (Plus)

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.