Assistant, Technical

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Assistant, Technical

Maintain efficient filing and document management systems through computerized inventory and retrieval systems. Analyze document structures and contents, and develop records classification and retention schedules to facilitate filing and retrieval operations. Provide technical support to site document control staff to implement effective document control and records management systems and procedures.

Job Specific Accountabilities (Part 1)

Coordination and Support

• File, maintain, and retrieve documents using an integrated electronic database management workflow system (EDMS) and computerized filing and retrieval system for secure record keeping and accessibility.
• Visit project sites to support Document Control staff in adhering to systems, standards, and procedures.
• Arrange disposal of documents no longer operationally required, in line with approved procedures and in coordination with RMS.
• Maintain inventory of inactive / closed-out documents, encode, and dispatch for archiving; retrieve as needed for efficient document management.
• Develop and maintain procedures for computerized records management for easy and timely document retrieval.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Policies, Systems, Processes & Procedures

Innovation and Continuous Improvement

Health, Safety, Environment (HSE) and Sustainability

Reports

Generic Accountabilities (continued)

Internal Communications & Working Relationships

External Communications & Working Relationships

Secondary School Certificate.

Professional Certifications

Applicable as needed

Work Conditions, Physical Effort & Environment

Physical Effort

Minimal; involves sitting, walking, standing, and computer work.

Work Environment

Standard office setting.

Job Family / Sub Family : Administration & General Services / Administration Support

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