Document Controller

JOB SUMMARY The Document Controller is responsible for efficient and accurate preparation management and tracking of project documentation This role ensures proper document handling filing retrieval and distribution across all internal and external stakeholders The Document Controller plays a key part in maintaining an organized system for both electronic and hard copy documentation supporting smooth project workflows and compliance with company standards RESPONSIBILITIES Ensure the timely and accurate preparation numbering sorting filing storing and retrieval of both electronic and hard copy documents produced by technical teams projects or departments Develop and maintain a structured document filing system that allows rapid and efficient access to all company documents Standardize and manage the drawing numbering system in coordination with the Engineering Department and subcontractors Maintain an uptodate database register showing document details revision statuses and projectspecific documentation information Establish and manage a distribution matrix to allocate controlled copies of documents to company staff and external stakeholders clients contractors subcontractors suppliers etc Log and track all correspondence drawings procedures standards specifications vendor drawings purchase orders data sheets and manuals Coordinate and control the review approval and distribution of engineering quality control QC supplier and subcontractor documentation Manage documentation requests while maintaining confidentiality and ensuring the secure handling of sensitive documents Review verify and ensure the accuracy and completeness of project documents supporting the seamless progression of the project QUALIFICATIONS Bachelor s degree or diploma in Business Administration Project Management or a related field 3 years of experience in document control preferably in construction or contracting industries Advanced knowledge of Microsoft Office Suite Excel Word and Outlook Knowledge of document control processes standards and regulations e g ISO standards Strong understanding of confidentiality requirements and document security practices Fluency in English is a must SKILLS ABILITIES Strong organizational skills with attention to detail Strong communication skills both written and verbal Ability to work independently and manage multiple tasks projects under tight deadlines Problemsolving and proactive thinking