Executive Assistant

We are seeking a sharp, reliable, and personable Executive Assistant to support executive leadership and oversee administrative functions across a diverse group of business entities. This role is ideal for someone who is eager to leverage modern AI tools, thrives in a multi-faceted environment, and has excellent interpersonal skills with a strong willingness to learn.

Key Responsibilities :

Provide comprehensive executive support, including calendar and email management, travel coordination, and meeting arrangements.

Act as a central communication point for internal teams and external stakeholders with professionalism and diplomacy.

Manage office administration tasks such as vendor coordination, office supplies, and facility needs.

Supervise or assist support staff across multiple entities and streamline administrative processes.

Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave management.

Prepare reports, presentations, and correspondence as required.

Organize and manage internal meetings, events, and team communications.

Monitor and follow up on projects, deadlines, and key deliverables.

Handle sensitive information with discretion and confidentiality.

Be open to learning industry-specific basics to improve workflow and communication.

Explore emerging AI technologies and collaborate with IT consultants to support business efficiency.

Qualifications & Requirements :

Previous experience as an Executive Assistant, Office Manager, or in a similar administrative role (experience with IT / tech companies is preferred).

Strong interpersonal, communication, and relationship-building skills.

Highly organized, detail-oriented, and dependable.

Comfortable managing multiple responsibilities across different business units.

Excellent command of English (written and spoken); additional languages are an advantage.

Proficiency in Microsoft Office and other productivity tools.

Bachelors degree preferred, though not mandatory with relevant experience.

A proactive mindset and strong willingness to grow within the organization.

Preferred Attributes :

Strong multitasking and people management skills.

Natural problem-solving abilities, sound judgment, and adaptability.

Prior exposure to HR or office operations is highly desirable.

Experience within trading or service-based industries is an advantage.