Executive Assistant

We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

#J-18808-Ljbffr