Senior Project Manager

1 JOB PURPOSE The Project Manager is responsible for pitching for new tenders preparing Technical and Commercial Proposals Client Facing and delivery stage of the assigned projects RFPs by Class Act 2 JOB ACCOUNTABILITIES 1 PITCHING PHASE Tender Review Analyze the assigned Tender RFP and formulate appropriate and relevant queries to seek clarifications from the client including branding guidelines floor plans and technical aspects necessary for preparing a competitive technical and commercial proposal Client Communication Maintain regular communication with clients to build strong relationships and gain a deeper understanding of their quality and budget expectations Brief Designers Provide clear concise briefs to designers outlining project objectives client requirements and key deliverables Create Mood Boards Develop and present mood boards to guide the creative process and align design concepts with project vision Creative Oversight Collaborate closely with designers to ensure their creative direction aligns with client expectations regarding aesthetics functionality and brand identity Cost and Production Alignment Monitor design progress to ensure it adheres to budget constraints and production feasibility making necessary adjustments to meet cost and manufacturing requirements Project Updates Provide management with updates on received clarifications to initiate project design Supplier Quotations Obtain a minimum of three quotations from different suppliers for the same service Timeline and Strategy Collaborate with management to establish timelines and strategies for obtaining designs technical specifications and costs to ensure timely tender submission Team Delegation Delegate responsibilities among team members in consultation with management to meet submission deadlines Proposal Preparation Prepare technical and commercial proposals for each assigned project adhering to Class Act standards Detail sizes and materials based on obtained technical specifications Cost Review and Negotiation Review all provided costs for the commercial proposal negotiate with suppliers to reduce costs and include estimates for freelancers accommodation and transportation expenses Proposal Submission Submit technical and commercial proposals to the Client upon final approval from management 2 CLIENT FACING NETWORKING Strengthen relationships with existing clients through regular communication and exceptional service Approach new clients to expand business opportunities and foster growth 3 Event Confirmation Delivery Budget Finalization Finalize budget details with the client following management approval Client Confirmation Obtain the LPO and official confirmation from the client before commencing project preparations setup Artwork and Design Approvals Coordinate with the client to obtain written approvals for final artworks and designs Team Formation Formulate an inhouse and freelancer team where necessary create the shift schedule subject to final approval from management Project Briefing Brief the assigned project team in advance ensuring clarity on job tasks and responsibilities Deliverables Finalization Finalize project deliverables with the production manager and senior operations officer Technical Drawings Coordinate with the Management to finalize the technical drawings Production Supervision Supervise the production process in collaboration with the Production Manager Permits Acquisition Ensure all necessary event and access permits are obtained Health and Safety Compliance Ensure compliance with all health and safety measures onsite Project Oversight Oversee the entire project buildup and execution 4 Post Event Responsibilities PostEvent Review Conduct postevent reviews to analyze project success gather client feedback and identify areas for improvement PostEvent Report Prepare a comprehensive postevent report detailing the event execution challenges encountered and recommendations for future projects The report should provide insights and actionable feedback to improve client satisfaction and project outcomes