Office Coordinator

Office Coordinator Job Location Dubai UAE Key Responsibilities Office Administration Maintain a wellorganized office environment including supply management meeting scheduling and facility support Document Control Oversee all incoming and outgoing documentation ensuring proper filing systems physical and digital for ease of access and retrieval Communication Coordination Serve as a point of contact between internal departments and external partners vendors clients contractors ensuring smooth flow of information Report Handling Assist in preparing formatting and distributing reports Track submission timelines and follow up on pending items Support to Departments Provide administrative support to HR Finance Admin IT and Logistics as needed ensuring all divisions receive necessary assistance Purchase Coordination Support procurement processes by handling administrative tasks related to job orders vendor quotations and tracking deliveries Scheduling Followup Coordinate internal and external meetings appointments and team calendars Ensure key dates and action points are not missed System Process Updates Stay uptodate with office tools and software proactively improving workflow and administrative processes Basic Site Coordination Collaborate with site teams occasionally for logistics support delivery tracking and documentation needs Key Qualifications Bachelor s degree in business administration or a related field 3 years of experience in office coordination administrative support or business coordination roles Strong attention to detail and ability to manage multiple priorities and administrative workflows Excellent verbal and written communication with the ability to interact professionally with internal teams and external partners Proficiency in Microsoft Office Suite Excel Word PowerPoint Outlook familiarity with office systems and ERP tools is a plus Ability to troubleshoot minor issues and improve daytoday processes Comfortable handling both routine and adhoc tasks in a dynamic business environment A proactive team player willing to support different departments as needed