Coordinators وظائف في United Arab Emirates

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Coordinators • United Arab Emirates

آخر تحديث: 20 منذ ساعات

Senior Freelance Event Production Coordinator, Documentation and Systems

TaitAl Sufouh, Dubai, AE

Manager - Inside Sales

Bayut | dubizzleDubai, Dubai, AE

Quick Apply

Bayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE.Connecting millions of users across the country, we are co...أظهر المزيد

Cargo Agent

TIZ Consultancy India Pvt LtdDubai, United Arab Emirates

The Cargo Agent is responsible for managing the logistics and operations related to cargo handling and transportation.This role involves coordinating with various stakeholders to ensure timely and ...أظهر المزيد

ARAMCO Approved RTFI Inspector

SGSAbu Dhabi, United Arab Emirates

We are looking for an ARAMCO Approved RTFI Inspector who can perform the following:.Interpret and evaluate radiographic films (RT films) of welds and materials to detect defects such as cracks, por...أظهر المزيد

Open Rank Faculty Position - Business

InsideHigherEdAll Cities, Abu Dhabi, United Arab Emirates

To provide academic leadership and excellence in teaching, research, and service within Sorbonne University Abu Dhabi.The role involves delivering high-quality education at undergraduate and postgr...أظهر المزيد

Consultant Cardiac Transplant – Saudi Arabia

Allocation Assist DMCCDubai, United Arab Emirates, United Arab Emirates

Quick Apply

Provides expert clinical leadership in the evaluation, management, and long‑term care of patients undergoing heart transplantation.Oversees pre‑transplant assessment, transplant eligibility, peri‑o...أظهر المزيد

Specialist Vendor Operations

talabatDubai, AE

We’re looking for a Specialist Vendor Operations - Key Accounts to join the team and focus on growing our own Non-Food Market Place.Support regional & local operations team to improve operational m...أظهر المزيد

Bid Administrator (UAE National)

Egis GroupDubai, Dubai, United Arab Emirates

The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office.Working closely with Bid Managers, Bid Coordinators, Busin...أظهر المزيد

Operations Coordinator-SALCO industrial doors

EmiratespanelDubai, United Arab Emirates

Quick Apply

The Operations Coordinator plays a key role in delivering timely, high‑quality door installation services.Coordinate site access requirements including gate passes, security approvals, and permits ...أظهر المزيد

Technical Project Manager - Data Center (Remote)

RM Staffing B.V.Al Ain, FU, AE

Clients need a single point of contact who actually understands hardware, not just a relationship manager who has to relay every technical question.Projects span hardware deployment, structured cab...أظهر المزيد

MEA Sales Manager

FlukeDubai, Dubai, United Arab Emirates

Develop and execute a regional sales plan aligned with the strategic priorities of the high-growth markets commercial team.Execute a Go-to-market strategy that delivers consistent, long-term revenu...أظهر المزيد

Project Coordinator

VerbatUAE

We are seeking to hire Project Coordinators who will be dealing directly with the clients, responding promptly to their inquiries, knows how to handle and resolve customer’s complaints.He/she will ...أظهر المزيد

Conservation Specialist

SnaphuntUnited Arab Emirates

The Conservation Specialist will play a crucial role in the preservation and management of natural resources and ecosystems.This position involves working collaboratively with various stakeholders ...أظهر المزيد

Logistics Supervisor, AMZL

Q-Express Documents TransportDubai, ARE

To help us maintain our high standards of service, we are seeking an experienced and accomplished Logistics Supervisor, to drive both innovation and execution in our busy Transportation network.Fir...أظهر المزيد

Learning Operations Manager, Enterprise Learning Operations | Onsite UAE | UAE-Based

Infopro LearningDubai, DU, AE

Learning Operations Manager, Enterprise Learning Operations | Onsite UAE | UAE-Based.We are looking for a Learning Operations Manager to lead the day-to-day execution of a large-scale, enterprise l...أظهر المزيد

Structural Modeler

MPH GroupeDubai

Qualification and Experience required:.Diploma in Architectural, Civil & Structural, Electrical, or Mechanical fields.BIM modelling (C&S, Reinforcement, or Multidisciplinary projects).UAE authority...أظهر المزيد

Administrative Coordinator

Experts Plus Recruitment ServicesDubai, Dubai, AE

Quick Apply

We are seeking a detail-oriented Administrative Coordinator to manage our internship and training programs.You will be the key link between universities, companies, and our digital program portal.Y...أظهر المزيد

عرض العمل هذا غير متوفر في بلدك.

Senior Freelance Event Production Coordinator, Documentation and Systems

TaitAl Sufouh, Dubai, AE

24 منذ أيام

الوصف الوظيفي

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose:
We are seeking great Senior Freelance Event Production Coordinators, Documentation and Systems for upcoming project work. The Senior Freelance Event Production Coordinator, Documentation and Systems is responsible for the systematic creation, ongoing management, and periodic distribution of project documentation in conjunction with the overall event strategy. This role ensures that all project records are accurate, up to date, properly stored, and easily available to relevant stakeholders upon request. This position will ensure all documents are created and presented to a high presentation standard for client/external uses. A key deliverable of this position is creating and maintaining the event across all departments and milestones; ensuring its accuracy and tracking all changes.

This role supports and reports to Event Management and may interface directly with TAIT and Event executives. Event Management operates as the Account Management department, which manages client and partner relationship as well as overseeing all other festival departments. Staff working in this department will be expected to work cross-functionally to collaborate and support each other on daily tasks and duties.

Role will require both advance, remote work and on ground presence in Riyadh, KSA for the months of November and December 2026.

Responsibilities:

Event Schedule:

Creation and maintenance of the Event Schedule using a live, online platform (Smartsheet, Airtable or similar). This includes maintaining the schedule for specific phases, projects, or departments (such as Build, Show and Load Out.)
Maintaining data for accuracy across all departments, ensuring close communication with relevant teams – including Partners / Suppliers as well as internal project departments
Maintaining the agreed criteria for Event Schedule items.
Pro-actively tracking and escalating any changes, shifts or slippage to the schedule to Event Management Team.
Maintaining Event Milestones in an externally facing format.

Document Creation:

Create and maintain project documents, including but not limited to: Process and Workflow documentation, project guides, project reports – for internal and external audiences, onboarding documentation and Internal & External Communication pieces as needed.
Project Templates for team use
Ensure all documents are created to a high presentation standard inclusive of brand guidelines.
As required, refine and present provided information in a clear, structured, and visually engaging format.

Project Master Deck:

Create and maintain a master client project deck for regular distribution, ensuring it is designed to a high presentation standard.
Work with Event and Department Coordinators to ensure this is accurate and continuously kept up to date to reflect the latest status and that it represents a "source of truth" of the overall project.

Project Reporting:

Lead the creation and management of project reporting such as weekly client project reports, milestone and deliverables tracking and status reports.
Support in the creation of required post event reports and documents.

Change Log:

Lead in the creation of Change Logs for select Project Fundamental Documents, including but not limited to: Site Plan Drawing(s), Staffing Grid, Schedule, RFP Tracker
Logs should include a high level of detail, tracking dates, contact information, and change rationale.

Document Control & Administration:

Set up and maintain document control systems in accordance with project procedures.
Register all incoming and outgoing project documents in central repository (Box). Confirm all documents are properly indexed, categorized, and searchable.
Maintain master document register and document status reports.
Manage document revisions, always ensuring correct version control and withdrawing superseded documents.
Oversee periodic and end of project reviews of department file systems to capture current relevant information and certify alignment with project filing systems and searchability for the client and/or other teams.

Document Distribution:

Distribute documents to internal teams, clients, and external stakeholders as per distribution lists and established cadence.
As documents are received, ensure they are distributed to relevant parties and teams.
Ensure timely issuance of documents in accordance with project schedules and cadences.

Project Support and Coordination:

Liaise with Event Management and project departments to coordinate document workflows.
Interface with suppliers and client to provide documentation as required.
Provide guidance and training to project staff on document control procedures and systems and provide support in locating and retrieving documents.
This role is fluid in nature and may vary by project phase based on needs.

Position Requirements:

Bachelor's degree and 2 years minimum of event experience or similar.
Past experience in the GCC area required, especially KSA, Dubai, Qatar, etc.
Have excellent interpersonal & communication skills, both verbal & written.

Fluent English is a requirement for this position. Arabic or Urdu proficiency preferred but not required.

Positive, “can do” attitude and approach to all tasks.
Exceptional attention to detail, maintaining high degree of accuracy and presentation
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint
Creatively focused, with a keen eye for presentation / document layout.
Experience using Monday.com, AirTable, Google docs, Smartsheet, or similar database and tracking software(or willing to learn).
Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.
Ensure that all work conforms to pre-established specifications & standards.
Take initiative, multi-task, and work positively in a fast-paced environment.
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.
Demonstrate a sense of urgency & act responsively.
Work independently as well as within a team environment.
Supremely organized, detail-oriented, and thorough.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.