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Office admin وظائف في United Arab Emirates

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Office admin • United Arab Emirates

آخر تحديث: 7 منذ ساعات

Admin & Procurement Specialist

Star ServicesAbu Dhabi, United Arab Emirates
Quick Apply

Administrative & Procurement Specialist.Candidate should have a valid UAE Driving License and Own car.We are a technology company specializing in autonomous/unmanned delivery, dedicated to prov... أظهر المزيد

Admin Assistant - Real Estate

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Quick Apply

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 • جديد!

Admin Assistant

Derby GroupAbu Dhabi

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talabatDubai, AE

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HR & Office Manager

ELE Interior DesignDubai, DU, ae

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Procurement Admin

Deluxe Holiday HomesDubai, DU, AE

Deluxe Holiday Homes is a leading holiday-home and property-management company in Dubai, managing 700+ premium short-term rentals.The wider Deluxe Homes Group runs several licensed entities, a real... أظهر المزيد

 • جديد!

Admin Assistant

Desert Face Trading LLCDubai, United Arab Emirates
Quick Apply

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Al Sahraa GroupAbu Dhabi, United Arab Emirates
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Are you an organized and proactive professional with experience in offshore operations? Join our team and play a key role in supporting day-to-day site administration and project coordination.Coord... أظهر المزيد

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Parker Connect Dubai

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Office Manager

AQLEH Engineering ConsultantDubai, Dubai, AE

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments.This position serves as a... أظهر المزيد

Admin Executive (Real Estate)

PALAZZO VERSACE DUBAIDubai, DU, AE

We are looking for a highly skilled Admin Executive for our.The ideal candidate will be responsible for front desk management, CRM and lead administration, property listing management, regulatory c... أظهر المزيد

Receptionist -Front Office

Southern SunAbu Dhabi, Abu Dhabi, United Arab Emirates

Southern Sun welcomes job applications from passionate and hard-working team players who want to be part of our ever-growing Southern Sun family.We value our employees and provide them with the mea... أظهر المزيد

Office Girl

BlackStone eITDubai, Dubai, AE
Quick Apply

BlackStone eIT is seeking a responsible and energetic Office Girl to provide support in daily office operations.This role involves assisting with various administrative and clerical tasks to ensure... أظهر المزيد

Accountant - Dubai Office

Bestax Chartered AccountantsDubai, DU, ae

Dubai and Canada serving local and international clients across various industries.We are proud to be an ACCA and ICAEW Approved Employer, ensuring structured learning, professional development, an... أظهر المزيد

Office Admin

CaliberlyDubai, United Arab Emirates
Quick Apply

Job Title – Office Administrator.We are seeking a highly organized and proactive Office Administrator to manage daily administrative operations and ensure the smooth functioning of the office.The r... أظهر المزيد

Admin Assistant

ADIBUnited Arab Emirates

The regional administrative assistant is tasked with managing day to day administrative tasks and providing full support to the regional head and regional business/support units.This includes manag... أظهر المزيد

Credit & Finance Operations Admin

Restore Talent SolutionsDubai, DU, ae

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Office Assistant

GMGDubai, Dubai, United Arab Emirates

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties a... أظهر المزيد

Operation & Admin Manager

Qureos IncDubai, Dubai, United Arab Emirates

We are looking for an experienced and responsible.The candidate should have strong operational and administrative management skills and be capable of handling day-to-day business operations efficie... أظهر المزيد

Recruiter- Dubai Office

SUNSHINE ENTERPRISE USA LLCDubai, DU, ae
Quick Apply

Sunshine Enterprise Consulting DMCC is the dynamic international hub for our parent company, a leading consulting firm based in the vibrant city of Orlando, Florida.We are dedicated to connecting t... أظهر المزيد

عرض العمل هذا غير متوفر في بلدك.
Admin & Procurement Specialist

Admin & Procurement Specialist

Star ServicesAbu Dhabi, United Arab Emirates
18 منذ أيام
نوع الوظيفة
  • Quick Apply
الوصف الوظيفي

Administrative & Procurement Specialist

Location: Abu Dhabi, UAE

Reports to: Head of HR & Admin

Employment Type: Full-time

Candidate should have a valid UAE Driving License and Own car

Company Overview

We are a technology company specializing in autonomous/unmanned delivery, dedicated to providing innovative last-mile logistics solutions through self-driving delivery technology. As we continue to expand our operations in Abu Dhabi, we are looking for an Administrative & Procurement Specialist who combines strong administrative management skills with hands-on procurement execution to support the day-to-day operations of our office building and staff accommodation, as well as the efficient procurement of company goods and services.

Key Responsibilities

Administration:

  • Manage day-to-day office administration, including registration and maintenance of office supplies, equipment, and fixed assets
  • Oversee daily management of staff accommodation (dormitories), including lease renewals, room allocation, maintenance requests, utilities, cleaning, and security coordination
  • Manage company vehicles and driver schedules, and personally drive as needed between the office, staff accommodation, and vendor locations to handle related matters
  • Organize company meetings, events, and travel arrangements, and host external visitors
  • Maintain and update administrative files, contracts, vendor and property records
  • Coordinate day-to-day matters related to leasing, property management, utilities, and facilities for the office and staff accommodation, liaising with property management and relevant service providers
  • Process day-to-day administrative expense reimbursements and follow up on the corresponding approval workflow, including receipt verification, approval routing, and payment tracking to ensure compliant and timely booking
  • Support HR with administrative logistics during onboarding/offboarding (e.g., accommodation arrangements, office supply setup)

Procurement:

  • Handle procurement requests and execution for office supplies, IT equipment, maintenance/renovation materials for the office and staff accommodation, and related support services
  • Collect and compare supplier quotations; support inquiries, negotiations, and supplier evaluations
  • Maintain and update the approved supplier list; establish and optimize procurement processes
  • Track purchase order fulfillment to ensure on-time delivery, and reconcile invoices and payment processes
  • Collaborate with the Finance team to ensure procurement processes comply with company approval policies and budgets
  • Assist in drafting and reviewing procurement contracts and supplier/property service agreements
  • Prepare regular procurement data and cost analysis reports to support management decision-making
  • Diploma or above in Business Administration, Supply Chain Management, or a related field
  • 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or the technology/logistics industry preferred
  • Valid UAE driving license and own vehicle required, with the ability to drive independently between the office, staff accommodation, and vendor locations
  • Strong negotiation, communication, and vendor/property management skills
  • Proficient in MS Office (Excel, Word, PowerPoint); experience with ERP or procurement systems is a plus
  • Fluent English (written and spoken) required; Mandarin Chinese and/or Arabic language skills are a plus
  • Detail-oriented and well-organized, able to manage multiple tasks and meet deadline