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Office admin وظائف في United Arab Emirates

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Office admin • United Arab Emirates

آخر تحديث: 2 منذ ساعات

Admin & Procurement Specialist

Star ServicesAbu Dhabi, United Arab Emirates
Quick Apply

Administrative & Procurement Specialist.Candidate should have a valid UAE Driving License and Own car.We are a technology company specializing in autonomous/unmanned delivery, dedicated to prov... أظهر المزيد

CEO Office Manager

AHSDubai, Dubai, AE
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Admin Assistant

Derby GroupAbu Dhabi

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Admin Officer - Emirati

Black PearlSharjah, United Arab Emirates

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Admin / Listing Executive

1ST-JOBS.COMDubai, United Arab Emirates
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Front Office Intern

PULLMANDubai, Dubai, United Arab Emirates

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Admin Sales Coordinator - UAE National

FerreroDubai, DU, AE

As the Sales Coordinator / Administrator, you will support the team in a variety of administrative and coordination activities that help ensure the smooth day-to-day running of Sales operations.Thi... أظهر المزيد

HR Admin Coordinator - Immediately available

Experts Plus Recruitment ServicesDubai, Dubai, AE
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We are looking for a proactive and detail-oriented.The ideal candidate should have experience in UAE HR administration, knowledge of visa processing, and employee documentation.This role requires e... أظهر المزيد

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Al Sahraa GroupAbu Dhabi, United Arab Emirates
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Senior Admin Specialist

FukuDubai, Dubai, AE
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Preference for Emirati candidates, female, under 30 years old, with English fluency as a must.Candidate CVs must include a photo.Initial responsibilities include front desk duties and reception wor... أظهر المزيد

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BlackStone eITDubai, Dubai, AE
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BlackStone eIT is seeking a responsible and energetic Office Girl to provide support in daily office operations.This role involves assisting with various administrative and clerical tasks to ensure... أظهر المزيد

Front Office Supervisor

Radisson Hotel GroupFujairah, Fujairah, United Arab Emirates

We are looking for an enthusiastic and service-driven.This is an exciting opportunity to lead by example, inspire colleagues and ensure every guest enjoys a memorable arrival and departure experien... أظهر المزيد

Office Admin

CaliberlyDubai, United Arab Emirates
Quick Apply

Job Title – Office Administrator.We are seeking a highly organized and proactive Office Administrator to manage daily administrative operations and ensure the smooth functioning of the office.The r... أظهر المزيد

Admin Assistant

ADIBUnited Arab Emirates

The regional administrative assistant is tasked with managing day to day administrative tasks and providing full support to the regional head and regional business/support units.This includes manag... أظهر المزيد

Senior HR Admin

Desert Face Trading LLCDubai, Dubai, United Arab Emirates
Quick Apply

The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands-on experience with Dubai government portals.This role requires someone who is organiz... أظهر المزيد

Front Office Coordinator

AccorHotelRas Al-Khaimah, Ras al Khaimah, United Arab Emirates

The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk.This role plays a vital part in ma... أظهر المزيد

 • جديد!

Admin Assistant

Black PearlAbu Dhabi, United Arab Emirates

This role involves supervising staff, coordinating with the VIP’s Office, and maintaining high standards of service to foster a positive and productive atmosphere.The ideal candidate will be highly... أظهر المزيد

Operation & Admin Manager

Qureos IncDubai, Dubai, United Arab Emirates

We are looking for an experienced and responsible.The candidate should have strong operational and administrative management skills and be capable of handling day-to-day business operations efficie... أظهر المزيد

Operations & Office Coordinator

Scope InvestmentDubai, Dubai, AE

The Operations Coordinator plays a central role in supporting the smooth, efficient, and consistent execution of Ladurée’s regional operations.Working closely with the Regional Operations Director,... أظهر المزيد

عرض العمل هذا غير متوفر في بلدك.
Admin & Procurement Specialist

Admin & Procurement Specialist

Star ServicesAbu Dhabi, United Arab Emirates
4 منذ أيام
نوع الوظيفة
  • Quick Apply
الوصف الوظيفي
Administrative & Procurement Specialist

Location: Abu Dhabi, UAE

Reports to: Head of HR & Admin

Employment Type: Full-time

Candidate should have a valid UAE Driving License and Own car

Company Overview

We are a technology company specializing in autonomous/unmanned delivery, dedicated to providing innovative last-mile logistics solutions through self-driving delivery technology. As we continue to expand our operations in Abu Dhabi, we are looking for an Administrative & Procurement Specialist who combines strong administrative management skills with hands-on procurement execution to support the day-to-day operations of our office building and staff accommodation, as well as the efficient procurement of company goods and services.

Key Responsibilities

Administration:

  • Manage day-to-day office administration, including registration and maintenance of office supplies, equipment, and fixed assets
  • Oversee daily management of staff accommodation (dormitories), including lease renewals, room allocation, maintenance requests, utilities, cleaning, and security coordination
  • Manage company vehicles and driver schedules, and personally drive as needed between the office, staff accommodation, and vendor locations to handle related matters
  • Organize company meetings, events, and travel arrangements, and host external visitors
  • Maintain and update administrative files, contracts, vendor and property records
  • Coordinate day-to-day matters related to leasing, property management, utilities, and facilities for the office and staff accommodation, liaising with property management and relevant service providers
  • Process day-to-day administrative expense reimbursements and follow up on the corresponding approval workflow, including receipt verification, approval routing, and payment tracking to ensure compliant and timely booking
  • Support HR with administrative logistics during onboarding/offboarding (e.g., accommodation arrangements, office supply setup)

Procurement:

  • Handle procurement requests and execution for office supplies, IT equipment, maintenance/renovation materials for the office and staff accommodation, and related support services
  • Collect and compare supplier quotations; support inquiries, negotiations, and supplier evaluations
  • Maintain and update the approved supplier list; establish and optimize procurement processes
  • Track purchase order fulfillment to ensure on-time delivery, and reconcile invoices and payment processes
  • Collaborate with the Finance team to ensure procurement processes comply with company approval policies and budgets
  • Assist in drafting and reviewing procurement contracts and supplier/property service agreements
  • Prepare regular procurement data and cost analysis reports to support management decision-making
  • Diploma or above in Business Administration, Supply Chain Management, or a related field
  • 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or the technology/logistics industry preferred
  • Valid UAE driving license and own vehicle required, with the ability to drive independently between the office, staff accommodation, and vendor locations
  • Strong negotiation, communication, and vendor/property management skills
  • Proficient in MS Office (Excel, Word, PowerPoint); experience with ERP or procurement systems is a plus
  • Fluent English (written and spoken) required; Mandarin Chinese and/or Arabic language skills are a plus
  • Detail-oriented and well-organized, able to manage multiple tasks and meet deadline