HR Assistant

GEMS Royal Dubai School is looking for an experienced HR Assistant to support the HR Function, ensuring the smooth and efficient operation of HR processes.

Responsibilities

• Manage HR Assistant responsibilities in compliance with policies, procedures and systems
• Maintain the utmost confidentiality and professionalism at all times
• Creates employee files for all new hires following the standard guidelines set by GEMS
• Ensure all files both electronic and manual are organized and contain all relevant information and ensure documents are up to date at all times
• Ensure compliance with all HR systems to maintain employee records
• Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.
• Produce NOC’s salary certificates and salary transfer letters as required in a timely manner
• Produce any other HR related letters as and when required
• Support ERP project team with input on HR systems, policies and procedures where required
• Track approval process for all processes where other department signatures are required
• Run reports from the system as and when required
• Maintain staff leave records, ensuring accurate data entry in the HR system
• Support with recruitment process, arranging interviews and assessments.
• Prepare documents for onboarding including offers, contracts, onboarding forms, welcome information etc
• Liaise with IT to prepare access cards and laptop etc
• Liaise with Inclusion teams to arrange safeguarding training for new hires
• Work with Government relations for work visa / labour contracts for new hires and renewals
• Work with the School Compliance Officer to arrange KHDA documents for new joiners where appropriate
• Ensure internal Single Central Record (SCR) is maintained at all times
• Ensure payroll is informed of any payroll updates in a timely manner
• Be an active member of the staff wellbeing group
• Support the School with ensuring Emiratization targets are met
• To support with any other ad hoc admin tasks for the leadership team as and when requested
• To embrace the ethos and standards of excellence as defined in the GEMS Cores Values.

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